Proplanum

About Proplanum

Stop the endless cycle of manual scheduling and chaotic team coordination. Proplanum is your all-in-one platform for intelligent work scheduling, precise time tracking, and seamless team management, designed to liberate businesses from administrative burdens. It replaces the error-prone spreadsheets and paper requests with a unified, automated system that brings clarity, control, and strategic power back to your hands. Imagine a world where you know exactly who is working, where, and when in real-time, where schedules build themselves based on real demand, and your team communicates effortlessly within the platform. Proplanum makes this vision a reality. Built for flexibility, speed, and transparency, it empowers managers to react instantly to changes, eliminate costly payroll errors, and drastically reduce unplanned overtime. By automating repetitive tasks and providing deep operational visibility, Proplanum shifts your focus from tedious admin to driving growth and profitability. Start your transformation with a 21-day free trial and experience how having the right people at the right time isn't just a goal—it's your new standard operating procedure.

Features of Proplanum

AI-Powered Shift Optimization

Harness the power of artificial intelligence to automatically generate the perfect shift schedule. The system analyzes key demand drivers like expected sales, customer footfall per hour, or reservation levels to calculate exactly how many staff members you need. This ensures you are never overstaffed during quiet periods or understaffed during critical peaks, giving you optimal coverage while maintaining strict control over labor costs, all without manual guesswork.

Multi-Platform Time Tracking

Empower your team to register working time accurately and effortlessly through their preferred method. Whether using the dedicated web app, mobile app, a centralized kiosk, or simple QR code check-ins, clocking in and out is seamless. This real-time tracking provides managers with an instant, undeniable record of hours worked, eliminating disputes and creating a flawless, automated foundation for payroll processing.

Centralized Communication & Request Hub

Transform internal coordination by bringing all scheduling-related communication into one transparent system. Employees can submit leave and availability requests directly through the platform, which managers can approve or manage with a single click. This eliminates messy email chains and lost paper forms, fostering clarity, speeding up response times, and ensuring everyone is always on the same page.

Real-Time Visibility & Analytics Dashboard

Gain full, real-time oversight of your entire operation from a single, comprehensive dashboard. See live data on who is clocked in, where they are assigned, and how scheduled hours compare to actual worked hours. This bird's-eye view allows you to spot trends, identify potential issues like absenteeism instantly, and make data-driven decisions to continuously optimize your workforce management strategy.

Use Cases of Proplanum

Retail & Sales

Retail managers can seamlessly plan for peak shopping hours and holiday rushes without overspending on idle staff during slower periods. Proplanum's AI forecasts customer traffic to suggest optimal staffing levels, while instant time tracking helps quickly identify and arrange cover for unexpected absences, ensuring sales floors are always adequately staffed to capture every opportunity and maximize revenue.

Hospitality & Restaurants

Restaurateurs can prevent customer wait times and ensure exceptional service by perfectly aligning staff schedules with reservation forecasts and dining rushes. The platform helps balance front-of-house and kitchen teams, reducing stress during service peaks. This leads to higher customer satisfaction, lower staff turnover from burnout, and significant savings on unplanned overtime costs.

Healthcare Facilities

Directors and administrators in healthcare can ensure constant, compliant coverage of doctors and nurses. Proplanum automates complex shift rotations while rigorously adhering to labor code regulations and certification requirements. This guarantees patient care is never compromised due to staffing gaps, improves operational efficiency, and provides peace of mind for management and staff alike.

Hotels & Accommodation

Hotel managers can harmonize the work of reception, housekeeping, and maintenance staff based on real-time occupancy and booking analytics. The system suggests the ideal number of employees needed for anticipated check-in/out waves and quieter periods, avoiding service delays for guests while controlling payroll expenses during times of lower occupancy.

Frequently Asked Questions

How does Proplanum's AI create the optimal schedule?

Proplanum's AI engine analyzes your historical data and key business metrics—such as sales numbers, customer traffic per hour, appointment bookings, or reservation levels—to predict future demand. It then cross-references this forecast with your team's availability, contract hours, and skills to automatically generate a shift plan that ensures you have the right number of qualified staff at all times, optimizing both service quality and labor costs.

Can employees use Proplanum on their mobile phones?

Absolutely. Proplanum offers a fully-featured mobile app for both iOS and Android devices. Employees can use it to view their schedules, clock in and out, submit time-off or availability requests, and communicate with managers and team members. This provides ultimate flexibility and keeps everyone connected, whether they are on-site or on the go.

Is my company's data secure with Proplanum?

Yes, security is a foundational principle of Proplanum. The platform is built with enterprise-grade security measures to protect your sensitive business and employee data. This includes secure data encryption, strict access controls, and compliance with relevant data protection regulations, ensuring that your information remains confidential and secure at all times.

What if I need to make a last-minute change to the schedule?

Proplanum is designed for agility. Making last-minute changes is simple and efficient. You can quickly edit shifts, assign replacements, or notify affected team members directly within the platform. The system automatically updates everyone's view in real-time and can help identify available staff based on their set preferences, turning a potential crisis into a smoothly managed adjustment.