MeetingMind

About MeetingMind

MeetingMind is your ultimate transformation from passive meeting participant to empowered, fully engaged professional. It is an intelligent meeting assistant for macOS that automatically captures every detail of your Zoom meetings, turning chaotic conversations into clear, actionable, and searchable intelligence. Designed for busy professionals, remote teams, project managers, and anyone who values their time and intellectual output, MeetingMind eliminates the fear of missing critical information. Its core value proposition is profound: reclaim your mental presence. Instead of frantically scribbling notes, you can actively listen, contribute, and lead, confident that a perfect, AI-enhanced record is being created seamlessly in the background. By leveraging on-device AI, it ensures your sensitive discussions remain 100% private on your Mac. MeetingMind doesn't just record; it understands, organizes, and delivers insights, empowering you to move from meeting to execution with unprecedented clarity and speed.

Features of MeetingMind

Fully Automatic Meeting Detection

MeetingMind intelligently monitors your system and automatically detects when you join a Zoom meeting, starting the recording process without a single click. This seamless integration means you never have to remember to hit record, ensuring you capture every meeting from the very first word. It aligns with your schedule effortlessly, transforming your Mac into a proactive partner that handles the logistics so you can focus entirely on the conversation.

Dual-Source Audio Capture with Adaptive Gain

This feature captures both your microphone and your computer's system audio simultaneously, ensuring crystal-clear recording of all participants and shared content. The advanced adaptive gain technology intelligently balances these audio sources in real-time, preventing disruptive echo, distortion, and clipping. The result is a studio-quality recording that faithfully captures every speaker and every presentation detail, creating a perfect foundation for accurate transcription.

On-Device AI Processing & Privacy

Your privacy is non-negotiable. MeetingMind is architected with a privacy-first design, performing all audio processing and transcription locally on your Mac using optimized WhisperKit technology. For AI summaries and insights, you maintain complete control by choosing to use local Ollama models or connecting your own OpenRouter API key. This guarantees your confidential meeting data never leaves your device, giving you powerful intelligence without compromising security.

Interactive AI Assistant & Live Transcripts

Stay engaged and in control with a live, speaker-attributed transcript that updates in real-time. The embedded AI assistant allows you to query the discussion as it happens, instantly highlight key takeaways, and track action items. After the meeting, use the assistant with chat and document uploads to generate smart summaries and apply templates, transforming raw conversation into structured, ready-to-use markdown notes.

Use Cases of MeetingMind

The Project Manager Leading Client Calls

Project managers can lead complex client discussions with full confidence, knowing MeetingMind is capturing every requirement, change request, and deadline. After the call, they instantly receive a formatted summary with clear action items and decisions, which can be directly shared with the team or imported into project management tools, ensuring perfect alignment and accountability without manual note-taking.

The Remote Team's Daily Stand-Ups

For distributed teams, daily syncs are vital but fast-paced. MeetingMind automatically records each stand-up, providing a searchable transcript of blockers, progress updates, and plans. Team members can reference who said what and what they committed to, eliminating misunderstandings and creating a reliable knowledge base that keeps everyone connected and moving forward, even across time zones.

The Student in Virtual Lectures & Study Groups

Students can transform their learning experience by recording lectures and study sessions. Instead of struggling to write and listen simultaneously, they can engage fully with the material. Later, they can use the AI assistant to summarize key concepts, generate study guides from the transcript, and create flashcards, turning hours of video into efficient, personalized study resources.

The Freelancer Documenting Client Agreements

Freelancers and consultants use MeetingMind to protect their scope and deliverables. By automatically recording kickoff meetings and check-ins, they create an unambiguous record of client expectations, feedback, and agreed-upon terms. This record serves as a valuable reference to prevent scope creep and provides clear documentation for project timelines and billing, fostering professional trust and clarity.

Frequently Asked Questions

How does MeetingMind ensure my meeting privacy?

MeetingMind is built on a foundational commitment to privacy. All core processing, including audio recording and transcription via WhisperKit, happens locally on your Mac. For AI-powered features like summaries, you have the choice to use completely local Ollama models or connect your own private OpenRouter API key. This architecture ensures your meeting data never needs to be sent to external servers unless you explicitly choose to use a cloud service you control.

What is included in the free version?

The free version of MeetingMind is powerfully generous, designed to handle most daily needs. It includes 60 minutes of recording per day, fully automatic Zoom meeting detection, live transcription, and AI-generated summaries. All processing is done locally, and it includes lifetime access to these features. This plan is perfect for daily stand-ups, short client calls, or regular team check-ins.

Is MeetingMind a subscription service?

No, MeetingMind is not a subscription. It offers a simple, transparent pricing model. You can use the robust free version forever, or make a one-time purchase to unlock the Unlimited plan. The Unlimited plan is a single payment that grants you lifetime access to unlimited recording time and all current and future updates, with no recurring fees.

Do I need to inform people I'm recording a meeting?

Yes, absolutely. MeetingMind is a tool to assist you, but you are solely responsible for complying with all applicable laws and regulations regarding recording conversations, which typically require informing all participants and obtaining their consent. Always provide clear disclosure before recording any meeting. The app includes a recording disclosure notice to remind users of this critical responsibility.