Invoice Guru

About Invoice Guru

Invoice Guru is the revolutionary mobile-first invoicing platform built from the ground up for the modern tradesperson and small service business owner. It's more than just an app; it's your dedicated business partner, designed to liberate you from the shackles of administrative chaos and empower you to focus on what you do best: your craft. Born from the real-world frustrations of a tradesperson, Invoice Guru understands the unique challenges of working on-site—where time is money and a desktop is miles away. This tool transforms the tedious, error-prone process of invoicing into a seamless, 60-second task you can handle right from your phone. It combines incredible speed with powerful automation, from AI-powered receipt scanning to automatic bank payment matching, slashing hours of admin work each week. Crucially, Invoice Guru is built with the future in mind, ensuring compliance with evolving regulations like UK MTD and Poland's KSeF, so your business is always protected and ready to grow. It's the definitive solution for plumbers, electricians, builders, cleaners, and freelancers across the UK and Europe who are ready to trade paperwork for productivity and reclaim their time.

Features of Invoice Guru

Mobile-First Instant Invoice Creation

Create and send a fully branded, HMRC-compliant professional invoice in less than a minute, directly from your smartphone. Simply enter your client's details and items; the app automatically adds your logo, VAT, payment terms, and due dates. This eliminates the need for clunky Excel or Word templates, giving you a powerful, office-grade tool in your pocket wherever your job takes you.

AI-Powered OCR Receipt Scanner

Effortlessly manage your business expenses by simply snapping a photo of any receipt. Invoice Guru's intelligent AI instantly reads and extracts all key details—supplier, date, amount, and VAT—and saves it as a categorized expense entry. This automation turns receipt tracking from a manual chore into a seamless process, creating crystal-clear reports for your accountant without any data entry.

Smart Bank Integration & Payment Tracking

Connect your business bank account securely to unlock automatic payment matching. Invoice Guru monitors your transactions and automatically matches incoming payments to their corresponding unpaid invoices. You gain an instant, real-time view of your cash flow, seeing exactly which clients have paid and which invoices are overdue, all without manual reconciliation.

Automated Compliance & Multi-Language Support

Invoice Guru is engineered for growth and compliance. It automatically numbers and dates your invoices according to your fiscal year and is built for upcoming regulations like MTD. Furthermore, it supports 12 languages, multiple currencies (£, €, zł), and local date formats, allowing you to effortlessly invoice clients across the UK and Europe while maintaining full professional and legal standards.

Use Cases of Invoice Guru

The On-Site Tradesperson Closing a Job

A plumber finishes a repair at a client's home. Before leaving, they open Invoice Guru on their phone, select the client, add the service items and parts used, and tap send. The professional invoice lands in the client's email inbox before the plumber has packed their tools. This immediate action accelerates payment, projects supreme professionalism, and eliminates the risk of forgetting to invoice later.

The Small Business Owner Managing Cash Flow

A freelance electrician uses the bank integration feature to see all paid and overdue invoices at a glance. The automatic matching shows that three clients have paid this week, while one invoice is 5 days overdue. With one tap, they use the smart reminder system to send a polite, automated follow-up email, ensuring consistent cash flow without awkward manual chasing.

The Contractor Tracking Expenses for VAT Returns

A builder purchases materials from multiple suppliers throughout the week. Instead of stuffing receipts in a glovebox, they use the OCR receipt scanner after each purchase. At month-end, all expenses are perfectly logged and categorized within the app, generating a ready-made report that simplifies VAT returns and provides a clear picture of job profitability.

The Growing Service Business Expanding Internationally

A cleaning company lands a contract with a client in another EU country. Using Invoice Guru, they easily switch the invoice currency to Euros, adjust the language, and ensure the document format meets local standards. This professional approach builds trust with international clients and removes the administrative barrier to business expansion.

Frequently Asked Questions

Is Invoice Guru compliant with HMRC's Making Tax Digital (MTD) rules?

Yes, absolutely. Invoice Guru is designed as HMRC-approved MTD-compliant software. We are building the platform with the upcoming MTD for Income Tax Self Assessment (ITSA) rules firmly in mind. This means you can invest in our tool with confidence, knowing it will help you stay compliant as regulations evolve, without needing to switch systems later.

How does the 10-day free trial work?

Our 10-day free trial gives you full, unrestricted access to all of Invoice Guru's powerful features. You can create and send real invoices, test the OCR scanner, and explore the dashboard. No credit card is required to sign up, so there's no risk. It's a genuine opportunity to experience how the app can transform your business admin before making any commitment.

Can I use Invoice Guru on a desktop computer as well as my phone?

While Invoice Guru is proudly mobile-first, optimized for the on-the-go reality of tradespeople, it is also fully functional on desktop and tablet browsers. This gives you the flexibility to manage your business from any device. You can start an invoice on-site from your phone and later review reports or update settings from your computer at home.

Is my financial and bank data secure with Invoice Guru?

Security is our top priority. Bank integrations are handled through secure, read-only connections with trusted, regulated financial providers. We use industry-standard encryption to protect all your data. We never store your online banking login credentials, and our systems are designed to ensure your sensitive business and client information remains completely safe and private.

Pricing of Invoice Guru

Currently, Invoice Guru is offering an exclusive Early Access program. You can join this program and receive 1 Month FREE simply by providing your feedback as an early tester. This is a limited-time offer with no credit card required. For detailed information on standard pricing plans and tiers following the early access period, please visit the official Invoice Guru website or contact their team directly.